With businesses getting bolder and bolder at embracing technological revolution, investing on digitization and productivity is becoming a household name. It has promises of positive ROI, work efficiency, and lot others, all of which have been predicted and blogged all over the world.
Here’s the thing: if those promises don’t persuade you that much as to how crucial file management and work efficiency is for your business is, don’t close this tab yet. Here are few things telling you what could happen once you don’t consider putting a slice of your budget to these two digitization and productivity:
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Post-disaster disasters
According to chamber101.com’s post entitled Business Planning for Disaster Survival, 40% of businesses go foreclosure after a disaster, and incur additional 25% within one year after attempting to put the business back ground up. This includes disasters such as floods, earthquakes, and fires. Burglary, war damages, and terrorism are now also additions to the list.
With all of these catastrophes waiting to happen, it would be great to bank on digitization for your business. Disaster-proofing, data redundancy, file recovery and other post-disaster features can be really handy once hit by a disaster.
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Slow organizational processes
You don’t have all day to delve into pile of papers you have to work on. Next thing you know, the whole office lost a day that could have been a productive one. The time consumed for stairways or even elevator queues just to pass on those to-be-signed document folders to the rightful signatory still works, at least for completion’s sake (that could take ages).
This can also be caused by incompatible digitization tool (or document management system) with your office productivity tools. Bear in mind that upon considering both, have a look at the versatility of each as to how they would complement with each other—or else, you might be dealing with the tool mismatch for years, get used to it, and even cost you more for those.
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Lost revenue
Let’s put it this way: while you have your file cabinets set in your office, measure the space they are occupying. Once you’re done, asses the cost of that occupied area with how much your building costs per square meter. Then multiply it with the all of the workdays in a year. It will give you a figure that could’ve been acquired if weren’t just for those cabinets.
And that’s pretty expensive to lose.
If spending is your game for your business, you might still find it cool and essential to give a large portion of your expenses to archiving, maintaining, and restoring your physical documents (when all in fact, you could have toppled those efforts and expenditures through a cheaper investment for the long run—a document management system along with a set of office productivity tools). The funds could have been used for your marketing endeavors, employee empowerment workshops, and the like. Solution? Digitize physical files to clear office spaces and use the vacant area for a revenue-generating functions.
Digitization and productivity should come hand-in-hand to maximize cost, prevent further troubles after a disaster, and additional costs in tending physical documents.
Check out our digitization + productivity bundle offer, Office-in-a-Box! This compresses down document digitization through Enadoc and office productivity through Office 365 in one for a much cheaper cost.
To know more about this offer, click here.
Sources:
https://www.chamber101.com/2programs_committee/natural_disasters/disasterpreparedness/Forty.htm
